Location, Location, Location - Find a low-cost venue. If you’re flexible about the “where,” you can save a lot on your venue. Don’t knock your childhood church: if you or your parents are members, the venue fee will probably be waived. A city-owned venue, such as a public garden or historic building, may be available for a surprisingly low fee. If your guest list isn’t too large you might consider marrying at home (yours, or a rich friend’s!). But be careful: a home wedding won’t cut costs if you have to bring in additional facilities, seating, lighting, etc. Another important question to ask yourself before choosing the venue: How much space do I need for how many people?
This is simply a guide to give you a starting point for planning room occupancy levels.
Type of event and space required: (suggested minimums)
A Formal Dinner requires 1.2m² per person.
A Buffet Dinner and Dance requires 1.5m² per person
Use the following formula: (L x W) ÷1.2 or 1.5 =number of people.
The length x width of a room gives you the 'Square Meters’.
Divide the square meters by the 'Space required' (1.2 or 1.5) and this gives you the number of people that will fit in the room.
Room Sizes and Capacities:
| Size | Square Meters | Formal Dinner | Buffet & Dance |
| 6x6m | 36 | 30 people | 24 people |
| 6x9m | 54 | 45 people | 36 people |
| 6x12m | 72 | 60 people | 48 people |
| 6x15m | 90 | 75 people | 60 people |
| 10x10m | 100 | 83 people | 66 people |
| 10x15m | 150 | 125 people | 100 people |
| 10x20m | 200 | 166 people | 133 people |
| 10x25m | 250 | 208 people | 166 people |
| 10x30m | 300 | 250 people | 200 people |
Please note these are purely approximates…..numbers may vary dependant on the room layout.
Wedding Venue Checklist
